> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bold-factory.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Design permission profiles by responsibility

> Group permissions by actual work before inviting users or expanding access.

Design permission profiles by responsibility so each person can access only the areas and actions they need. Reusing profiles avoids duplicating configuration for each user.

## Differences between user, employee and profile

* **User:** account that signs in on a computer or tablet, such as `office@company.com`.
* **Employee:** person whose work is planned or recorded in work mode.
* **Permission profile:** set of permissions you assign to a user. In the interface, profiles are configured under **Roles**.

## Before creating profiles

List actual responsibilities:

* company administration;
* purchasing;
* sales;
* warehouse;
* planning;
* manufacturing;
* maintenance;
* costs;
* reports and analysis;
* integrations.

## Create profiles

**Path:** **Control panel > Roles**

<Steps>
  <Step title="Create reusable profiles">
    In **Name**, enter an actual factory function. Use profiles such as `Warehouse`, `Purchasing`, `Manufacturing` or `Administration` when several people share permissions.

    In **Description**, briefly explain the profile's scope.
  </Step>

  <Step title="Configure permissions">
    Select the permissions the profile needs in each module. Actions appear with their actual names, such as **View**, **Edit**, **Activate**, **Work** or **Sequence**, depending on the area.
  </Step>

  <Step title="Save the profile">
    Click **Save**. You can then assign the profile to registered users from **Control panel > Users**.
  </Step>
</Steps>

## Periodic review

| Review | When to do it |
| - | - |
| Inactive users | At each month-end or when staff leave. |
| Administrative permissions | Whenever the responsible person changes. |
| New modules | Before enabling the module for more users. |
| Integrations | Before creating integration keys or external notifications. |
| Audit | When investigating sensitive changes. |

<Warning>
  Avoid using an administrator profile for everyday work. Reserve broad permissions for configuration and support tasks.
</Warning>

## Related

* [Invite users](/en/guides/users-and-permissions/invite-users)
* [Permission profiles and permissions](/en/concepts/control-panel/users-permission-profiles-and-permissions)
* [Audit and events](/en/concepts/control-panel/audit-and-events)


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