Skip to main content
Knowing you have 500 units of a component is useful. Knowing it is on shelf B3-Row2-Bin4 in your secondary warehouse is what actually lets your team work efficiently. Bold’s location system gives you both — a hierarchical map of your entire warehouse that every stock movement updates automatically, visible on any device your team already uses.

​
What “Locations” Means in Bold

Bold organizes warehouse space in a flexible multi-level tree. You define the levels that match your real-world layout — you are not forced into a rigid structure. A typical layout might look like this: 
Warehouse (Main Site)
└── Zone A — Raw Materials
    ├── Aisle 1
    │   ├── Shelf 1
    │   │   ├── Bin A1-S1-01
    │   │   └── Bin A1-S1-02
    │   └── Shelf 2
└── Zone B — Finished Goods
    ├── Aisle 1
    ...
You can track stock at any level of this hierarchy. Managers often monitor at zone or aisle level; operators work at the bin level when picking or put-away.
You can also keep things simple. If your warehouse is a single room with labeled shelves, a two-level structure (zone → shelf) works perfectly. Bold adapts to your operation, not the other way around.

​
Setting Up Your Warehouse Layout

1

Open the Warehouse Configuration

In Bold, go to WMS → Settings → Locations. You will see the root of your warehouse tree.
2

Create Top-Level Warehouses or Zones

Add each physical building or major zone as a top-level location. Give it a clear name and a short code (for example, WH-MAIN or ZONE-RM).
3

Add Sub-Locations

Under each zone, create aisles, shelves, or bays as needed. You can nest as many levels as your layout requires.
4

Create Bin-Level Locations

At the lowest level, create individual bins or slots. These are the locations your operators will scan during goods receipt and picking.
5

Assign Items or Families (Optional)

You can restrict certain locations to specific item families (for example, hazardous materials in a dedicated zone). Bold will warn operators if they attempt to put something in the wrong location.
Print QR code labels for each bin-level location directly from Bold. Operators can then scan the location with their phone camera rather than typing a code manually.

​
Tracking Stock at Any Level

Once your layout is set up, every stock movement in Bold — a goods receipt, a production consumption, a manual transfer, an inventory adjustment — automatically updates the quantity at the relevant location. You never need to manually reconcile warehouse records. From WMS → Stock, you can:
  • Filter by location to see everything stored in a specific zone, aisle, or bin.
  • Filter by item or lot to see where a particular component or batch is distributed across the warehouse.
  • View movement history for any location, showing every receipt, pick, transfer, and adjustment with timestamps and operator names.
Any of the following actions automatically updates location stock in Bold:
  • Goods receipt from a supplier delivery note
  • Material consumption on a production work order (via MES)
  • Finished-goods put-away after a production run
  • Manual stock transfer between locations
  • Inventory count adjustment
  • Customer dispatch / outbound shipment
Yes. Use WMS → Transfers to record an internal movement. Select the source location, destination location, item, and quantity. Bold updates both locations immediately and logs the transfer with the operator’s name and timestamp.
Negative stock occurs when a consumption or dispatch is recorded before the corresponding receipt. Bold lets you configure per-item or per-location whether negative stock is permitted (useful for work-in-progress buffers) or blocked (recommended for finished goods and critical components).

​
Multi-Device Support

Bold is designed so that managers and operators can work simultaneously on different devices — no separate apps, no extra licences, no device mandates.
RoleTypical DeviceTypical Tasks
Warehouse ManagerPC / laptop browserConfigure locations, review stock reports, approve adjustments
Goods-In OperatorTablet or phone (iOS or Android)Scan delivery notes, confirm receipts, assign to bins
Stock PickerPhone (iOS or Android)Follow picking lists, confirm put-aways, record transfers
Bold does not dictate which device your operators must use. Tablet or phone, iOS or Android — that choice is entirely yours.

​
Real-Time Visibility from Anywhere

Because Bold is 100% cloud, every stock update is visible instantly across every device on your account. A goods-in operator scanning a delivery at the loading bay and a manager reviewing stock levels from the office are always looking at the same data — there is no sync delay, no end-of-day batch update, and no reconciliation step.
You can bookmark the WMS → Stock view on your phone’s home screen for a one-tap live stock check from anywhere in the factory.

​
Automatic Stock Updates from Production

If you use Bold MES alongside WMS, stock movements from the shop floor happen without any manual warehouse entry:
  • When a production order is started, the raw materials listed in the bill of materials are automatically consumed from their warehouse locations.
  • When a production order is completed, the finished goods are automatically added to the designated output location.
  • When a production order is scrapped, the affected quantities are removed from stock with a traceable reason code.
This means your warehouse stock is always a live reflection of what is actually in your building — not a snapshot from last week’s spreadsheet.